Microcontent and what it Means for Communication and Technical Writing

The simplest definition of microcontent is text, image, or video content that can be consumed in 10-30 seconds. In 1998 Jakob Nielsen Originally defined microcontent as small groups of words a person can skim to understand the idea of the content on a Web page. This can include headlines, page titles, subject lines and email subjects included on a page or displayed on a search results page. microcontent is popular in marketing, social media, technical writing, and communication. The difference lies in structuring and creating microcontent for these disciplines.

According to Mike Hamilton of MadCap Software, “Microcontent must be short/concise, easily consumable and stand-alone”. Stand-alone content can be understood on its own without needing surrounding content to clarify its meaning. When content can stand alone it is reusable which is key for microcontent.

Microcontent is a paradigm shift, we must change our mind set for how we create content. We must understand that it is more than text, it is content that has meaning, purpose, and a job. When we create the content with an eye for conciseness, ability to be consumed, and information that can stand-alone and then focus on its delivery and use, we unlock new possibilities

The following are possible uses for Microcontent:

  1. Knowledge and job aids: Sales Prospecting assets, Pre-call Prep Tools
  2. Marketing and selling content: Conversation aids, preview videos
  3. Content source: Common phrases, common research or facts, and links to internal/external web reference articles.
  4. Search Engine Creation: Knowledge base, online help.
  5. Chatbot: Conversation design elements

The short phrase structure of microcontent lends well to for searches. Once the content is created a best practice would be to always make sure it is searchable. When content is created, it very quickly grows in volume and without a way to search the content can become less usable. You have to be able to find it.

MadCap Software has built a microcontent editor into its latest release of Madcap Flare 2019. This industry first allows content to be marked as microcontent or new microcontent be created then used in chatbots and to enhance help and knowledge base search results.

Whether you are creating social media posts and are addressing an audience with a short attention span or quick steps for job aids, this content can shrink while offering growth in engagement with customers, users and employees.

 

References

https://www.brafton.com/blog/creation/microcontent-what-is-it-and-why-do-you-need-it/

https://www.google.com/search?q=who+coined+the+phrase+microcontent&rlz=1C1GCEU_enUS819US819&oq=who+coined+the+phrase+microcontent&aqs=chrome..69i57.7491j0j8&sourceid=chrome&ie=UTF-8

https://en.wikipedia.org/wiki/Microcontent

https://marketinginsidergroup.com/content-marketing/micro-content-important-content-type-dont-manage/

 

 

Role of Technical Writers Industry 4.0

The Information 4.0 Writer

The changes that are happening in Industry 4.0 will change the role of the technical writer. How and When are the questions to be answered. As technical writers we explain things, processes, and how to perform tasks. With Industry 4.0 that will continue but the technologies we write about and those that we use will change along with Industry 4.0. Information 4.0 is the change in technical writing that corresponds with Industry 4.0; the trends and technology that will make technical writing possible. Information 4.0 brings technical writing to a highly advanced technical level.

How will Content Change

Because Industry 4.0 is beginning now, Information 4.0 is only a concept. We do not have all the answers to how to create materials, what tools (do the tools even exist), or what materials to create. Preparation is our best ally in this phase. We can evaluate what we know now, and we can plan for the changes as we see them happening.

The Information 4.0 Consortium has identified 4 characteristics of content in Information 4.0. These characteristics embody not only the words that are written, but the format, chunking, release, timeliness, accessibility, and responsiveness to context of that information.

  • Dynamic: Content chunks that can be updated in real-time. When information in the system changes, the content or the user should be able to trigger its build or generation, rather than the writer.
  • Ubiquitous: Content available everywhere, independent of device. It must be online searchable and findable.
  • Offered: Specific content made available when users encounter an issue rather than all information related to all tasks all the time. Content is online, print medium is ruled out.
  • Spontaneous: Content triggered by the context. Meaning the orientation of the device being used or perhaps a specific context for an issue. An example is that information for de-icing a plane would only be available if the outside temperature is near 32 degrees.

Let’s say you need to produce instructions for 5 new system changes for 6 different users or types of users who have 4 distinct roles as users. This means that you will have to produce numerous sets of instructions; unique to each user. The difficulty is in managing these permutations of content without error.

How will Technical Writer Tools Change

Without a tool that applies these characteristics to content, it is just theory. With a tool, these characteristics can be implemented.  There is not a tool that can be used to implement all the characteristics to content. The best strategy for us as writers is to be prepared for what we image the changes may be:

  • Set standards and enforce/teach them: For a standard that content is to be independent of format, instruct writers to avoid inline formatting and use Cascading Style Sheets (CSS) for formatting.
  • Keep tools up-to date: When using a technology tool, take each update. If you try to move from version 8 to version 12 there may be some functionality that has depreciated. Deprecated features are features that remain in software but are not updated. At some time, these features will be removed. If the leap between the past and new software versions is too great, there can be functionality issues.
  • Seek out new industry tools: Whether you look for new tools to solve an existing problem or are just watching new trends in the industry, new tools will be developed to handle Information 4.0. Here are a few organizations and standards to watch for developing tools:
    • Dublin Core: an initiative to create a digital library card catalog for the Web made up of d15 metadata elements. Metadata is data about data.
    • Resource Description Framework (RDF): World Wide Web Consortium (W3C) specifications for how to describe Internet resources such as a Web site and its content. These descriptions are referred to as metadata.
    • Fluid Topics: Captures content in any format to deliver on-the-spot knowledge tailored to the reader and suited to the channel.
  • Keep up with training: It is best to participate in training of existing and new technologies. A common misconception is that workers are smart enough to pick up the material or can research and teach themselves. Thought this is true, there is a possibility of bad habits being perpetuated through the organization if the self-taught employee teaches others their ‘bad habits. It is best to learn how the tool works and should be used by those who designed the tool or by industry experts.

How with Technical Writer Skills Change

As industry changes and technical writer tools change, so must the skills of the technical writer. Let’s look at machine generated text as an example.

For example, if there is a system for hospital equipment maintenance and repair and during a routine automated inspection of a piece of equipment a repair is determined to be necessary. The system will generate necessary reports for management and financial, as well as a full description of what was fixed for an automated fix or a set of repair instructions for a manual fix.

In this case the technical writer will not write the text. The writer becomes a rule maker and curator or the content; they will setup the system to generate specific pieces of content, for specific users, under specific situations.

With this content tailored approach writers will be geared toward writing 500 one-page documents rather than one 500-page book. The content is written in smaller chunks that can be put together in any order, for any different user, for any different state or condition.  The tools to come will handle the mechanics of how this occurs, but writers must understand the mechanics of what data, for whom, when and under what conditions.

2019 Communications, Technical Writing, Content Creation, and Artificial Intelligence Conferences

One of my favorite tasks at the beginning of each year is to plan for conferences. With respect to Communication and Technical Writing there is so much to learn in 2019 and beyond. Conferences provide a way to sharpen your skills while away from regular work, meet experts face-to-face, network, and break out of your comfort zone. Many conferences offer scholarships and reduced rates for students.

Below is a list of communications and technical writing conferences in the coming months; some are in Pittsburgh, some in the USA, others are in foreign countries.

March

13th-16th, Conference on College Composition & Communication, Performance-Rhetoric, Performance-Composition, David L. Lawrence Convention Center, Pittsburgh, PA

27th – 30th, Association of Writers & Writing Programs, AWP Conference, Portland, OR

 

April

9th – 10th, The Carnegie Mellon University – K&L Gates Conference on Ethics and AI, Pittsburgh PA, USA

10th-14th, Eastern Communication Association Annual Conference: Creating Our Future, Providence, RI

14th – 17th, MadCap Software User Group: Madworld, San Diego, CA

26th – 27th, Artificial Intelligence: Thinking about Law, Law Practice, and Legal Education, Pittsburgh PA, USA

29th – May 2nd, Innovation Research Interchange 2019 Annual Conference – Innovation Unleashed: Physical Meets Digital, Pittsburgh PA, USA

30th – May 2nd, Social Media Week, New York, NY

 

May

5th-6th, The American Society of Journalists and Authors Conference (ASJA), Collaboration Nation, New York, NY

5th – 8th, Society for Technical Communication, Technical Communication Summit & Expo, Denver, CO

19th – 21st, Write the Docs, Portland, OR

 

June

5th-8th, NASIG 34th Annual Conference,  Building Bridges: Connecting the Information Community, Pittsburgh, PA

9th – 12th, IABC World Conference, Vancouver, CA

12th – 14th, 4th Biennial Philosophy of Communication Conference, Duquesne University Power Center, Pittsburgh PA

22nd – 26th, Robotics: Science and Systems, Pittsburgh, USA

 

July

14st – 16th, SEAT Conference, Daytona, FL

 

September

3rd – 6th, Content Marketing World Conference and Expo, Cleveland, OH

29th – Oct 1st, Association for Women in Communications, National Professional Development Conference, Embassy Suites, Saint Charles, MO

 

October

8th – 11th, MadCap Software: MadWorld Europe, Dublin Ireland

The Face of the Workforce in the age of AI

 

As communicators and technical writers, we are always living with change. Changes to messaging, changes to our tools, changes to industry and the workplace. What will that mean for our future as we navigate Industry 4.0, the fourth industrial revolution?

Pittsburgh business owner George Parks spends a large part of his day driving between meetings when his peers are slowing down or entered retirement decades earlier. Entering the Pittsburgh workforce in the early 1950s, he is familiar with how technology, business, the workforce, and  a city can change. He has a standard invitation to meet and talk about business and industry, “Let me take you out for a milkshake.”

George entered the workforce in 1952 as a grass cutter “at St. Mary’s Sharps Hill,” he says with pride. Referring to is St. Mary’s Sharpsburg Cemetery in Pittsburgh, he was 13 years old. Within three years he was setting memorial stones in that cemetery. As a Shaler High School graduate of 1957 he continued working at the cemetery during weekends and summers.

After completing his education at the University of Pittsburgh in Mechanical Engineering he began working in business. Computers were being incorporated into industry at this time. General Electric (GE) had created a computer what was partitioned, or had a hard drive separate from other segments of the hard drive allowing users to divide a task into logical sections. The computer used linear programming, a mathematical calculation, was used to determine the least cost rate of materials for different ores used in the production of steel. “The computer could put the formula together, but there was not enough memory. $1 million for a computer to do the math. GE partitioned it out to the core and multiple computers,” he said.

Sitting across the table from George is like taking a walk back in time. He has seen so much in his life and has seen so much change. He seems energized by the amount and speed of change where others may be exhausted by it. Each business he bought or started has fueled the next, each more technical; Westinghouse Security System, Hipwell Manufacturing (flashlights). Today his latest venture has him delving into Artificial Intelligence (AI) software.

George offers insights into what business owners need to know; how to identify opportunities for incorporating AI to grow their business and what workers need to do to keep themselves marketable in an AI workforce. Will workers be replaced by robots? According to George, no. “ IOT -Internet of Things will be an 18 billion industry within the next 10 years. AI will help make workers perform their jobs more efficiently and with less errors.” Parks says. The power is where AI works with human intervention rather than in replacing workers. An artificial intelligence sturdy by Pwc Global estimates $15.7 trillion contribution to the global economy by 2030 from AI.

Industry 4.0

Industry 4.0 is the name for the trend of automation and data exchange in manufacturing. This is also known as the fourth industrial revolution. What makes this revolution different from the other revolutions is that this is where humans meet the cyber world; where technology is not distinct from people. Computers were introduced in the third industrial revolution, but in but in this phase, everything gets integrated and smart-automated. Much of Industry 4.0 technology is invisible such as artificial intelligence and powerful algorithms. It is an immersive experience in computing to the point that computing will disappear into the background and take minimal effort to control. We will not see the effort of the computing, but the result.

According to George Parks, “AI is expensive now because of the cost to create the algorithm to handle the data load.” His latest company Emergtech is developing AI software to measure acceleration, temperature, and the open/close of automatic doors. We place a sensor on the door to measure these functions, the sensor talks to the cloud and gives a service warning to the inspector. Now inspectors can only identify issues when they are already on-site, often for routine maintenance. Once they leave they will return for the next scheduled maintenance or when they are called for a broken door.” The sensor is constantly monitoring the door and evaluating performance against performance metrics set by the American Association of Automatic Door Manufacturer (AADAM). When a door performs below these standards, the software gives a service warning which alerts the inspector.

Automation enables productivity

On February 11, President Trump signed an executive order on Maintaining American Leadership in Artificial Intelligence. The order recognizes “The United States is the world leader in AI research and development (R&D) and deployment,: and that “Continued American leadership in AI is of paramount importance.” The order describes a multi-pronged approach to U.S. policy on AI; driving breakthroughs, development of technical standards, support AI research, foster public trust in AI technologies, and training the workforce. “The United States must train current and future generations of American workers with the skills to develop and apply AI technologies to prepare them for today’s economy and jobs of the future,” the order states.

With his new business George anticipates the new technology to increase demand for inspectors. With the automated inspection, workers can complete the inspection in have the time and will spend less time on emergency service calls. “They will be on a more regulated schedule, have a better lifestyle. This is a cost savings for the manufacturer and will make techs more money because they need to be more technical.”

The more doors that can be inspected, the more will be installed. “There are 5 million automatic doors in the United States which open and close 50 billion times per year. Only 200,000 of these doors have annual inspections. This software will allow all doors to be inspected by the sensor. The doors will be safer, will be maintenance rather than repairs. It costs less to maintain a door than to repair a door.” Says Parks.

Artificial Intelligence is not restricted to high-tech industries; but at the intersection of people and machines. The retail and food industries are beginning to incorporate the technology. In March of 2017 McDonald’s published its Velocity Growth Plan. The plan aims to retain current customers, regain lost customers, and to encourage occasional diners to visit more often. How the plan will accomplish this is through interacting with customers digitally, offering delivery service, and “Elevating the customer experience in the restaurants through technology and the restaurant teams who bring it to life,” as the growth strategy states.

In August 2018, McDonalds announced that the company and franchisees will invest $3 billion to upgrade stores by 2020. Approximately 360 restaurants in Pennsylvania will be among those modernized at a cost of $266 million. These upgrades include self-ordering kiosks, table delivery using RFID table numbers, and curbside pickup.

The McDonald’s on Route 228 in Cranberry Township was closed for remodeling and reopened in October 2018. The remodel included kiosks for ordering and table service for completed orders. According to team member Beverly Cope, “It’s really a preference to use or not the kiosk. It is best to come when we are not busy and take your time with it.”

McDonald’s uses data from their mobile ordering app to determine customer intelligence about which locations customers are visiting, when they are there, what they are ordering, and even how often customers use the drive through instead of entering the restaurant. This data is used to make recommendations when ordering on the app. It is also used to change the selections on the kiosks based on time of day and the weather.

With the kiosks and online ordering less staff could be scheduled for each shift, reducing labor costs for franchisees while reducing order error rates. A reduction in staff has not happened at the Cranberry Township McDonald’s, “We are so understaffed, we should have two in the dining room helping with kiosks,” according to team member Beverly Cope.

The Bureau of Labor Statistics reported expected growth of 14% between 2016 and 2026 for food and Beverage Service and Related Workers. With this growth additional fast-food restaurants are projected to open. With potentially less staff per shift at each restaurant, but more restaurants open, the workforce is projected to grow.

The future of work

Industry 4.0 poses many questions for workers and working conditions. The greatest of these is the displacement of physical labor by robots or machines. Will there be hundreds of positions eliminated by machines? Will there be new positions to fill that require new skill sets? Through the historical record of industrial revolutions, we see that new technology or method of production expands economic ability and fosters differentiation of employee labor skills.

AI is not a technology of the future. It is here and is shaping our lives as business owners, consumers, and workers. Early indications show that AI will not replace workers but will replace tasks. The percentage of a worker’s daily tasks replaced by AI will vary by industry and by role. As AI is integrated further the workforce workers need to transition to be more technical to be able to work with the AI to accomplish their work. How jobs are performed will change and workers must adapt to close the skills gap created by the new technology.

“We don’t know so our best defense is to be prepared” – Eliezer Yudkowsky

 

 

 

The Power of Personal Branding

5,000 brand messages per day, that is the how many the average person is exposed to daily. With all that noise, there are some bands that are recognized the most; Google, IBM, Walmart, Visa, Ebay, FedEx, 3M, and Coca-Cola to name a few. The logos for these companies are ubiquitous – they are everywhere. But what else do they have in common? They are some combination of simple, consistent, and unmistakable. This is what makes them work. Branding is more than just a logo, it is also the message and everywhere it is delivered.

Companies use branding to identify and distinguish themselves and their products from other companies and products. Once the brand message is established, all departments (leadership, sales, and support) and corporate culture can live the message attributed to the brand. Understanding company branding is easy, but have you ever personally branded yourself? If branding works for companies it can work for a person too.

People can use branding to uniquely identify themselves from other applicants, employees, or students. Personal branding allows us to quantify our value, live our value, and then show our value so that others can see it. Once you personally brand yourself you can focus your activities on furthering your brand.

Reasons for personal branding:

  1. Improving your recognition – The more interesting people find you, the more willing they are to connect with you at social events or on social networking sites such as LinkedIn. Your brand is a part of that recognition.
  2. Adding meaning – The process of developing your personal brand helps to develop who you are. Your personal brand is what makes you unique. When you live that meaning, you are more confident and those you meet will react positively.
  3. Accelerating your career – Personal branding is all about connections and relationships. These are the same things that will put you in the right place at the right time for potential jobs, recognition awards, and contracts. Be sure to focus your personal brand to a target audience. Maybe you have set your sights on working for a specific company. Be sure your brand aligns with the company and then live your brand.

Like any other content marketing strategy, content is king, and you are in charge of the content. You are creating a digital footprint that tells all the right things when another person or company is evaluating whether they want to work with you. This is a strategy, not a one-time thing. Building a personal band takes time. The benefits of the new relationships you will build or a new job you are offered as a result can benefit your career exponentially.

Check out these examples of personal branding:

10 Amazing Individual Websites & Useful Personal Branding Examples

8 AMAZING PERSONAL BRANDING EXAMPLES YOU CAN LEARN FROM TODAY

Kylie Garner Blog – Personal Branding Examples